Rates for PFP Reimbursement of Travel and Meals
Prudent planning for travel applies to both federal employees and non-public servants. Travel is to be avoided where cost efficient alternatives are appropriate and available. Virtual presence, teleconference, videoconference and other remote meeting solutions should be considered. The most economical means is to be selected given the nature of the trip when booking transportation, accommodations and meeting facilities.
Use the following rates and provide the necessary supporting documentation to ensure your claim is in accordance with the federal travel directive.
|Expense Type||Maximum based on National Joint Council Travel Directive in effect when agreement was issued||Supporting documentation for Claim|
|Commercial accommodation||standard room i.e. not a premium room
up to $200/night
|Receipt showing dates and room type|
|Private non-commercial||$50/night||No receipt required
Specify the traveler and the number of nights
|Meals and Incidentals|
|Meals and Incidentals, including tip and taxes
rates in effect starting
1 October 2021
|maximum per person in Canadian dollars
|No receipts required.
Simply specify the number of people, meals and days.
|Air Travel||Lowest available economy class airfare||Receipt showing date, rate and amount paid|
|Rental Car||Mid size or smaller.
Larger vehicles may be reimbursed if deemed reasonable and supported by rationale explaining why a different model is required.
|Receipt showing date, rate and amount paid|
rates in effect starting
1 January 2022
|Rates payable in cents per kilometre (taxes included)
|Determine applicable rate and provide distance travelled in kilometers to and from destination e.g. google map|
|Rail Travel||The lowest available fare appropriate to particular itineraries.||Receipt showing date, rate and amount paid|
|Taxis, shuttles and local transportation services for short local trips||Actual expenses, including gratuities, shall be reimbursed.||Receipt showing date and amount paid|
|Other mandatory transportation service charges and fees||Actual expenses shall be reimbursed e.g. docking fees, road/bridge tolls, ferries and other transportation service charges/fees.||Receipt showing date and amount paid|
|Other modes of transportation not normally used on roadways e.g. snowmobile||See private vehicle rates above||Provide distance travelled in kilometers to and from destination e.g. google map|
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