Board of Directors Meeting Synopses

 

The Canada Energy Regulator Board of Directors holds regular quarterly meetings. Below you will find a synopsis from each Regular meeting held.

23-24 February and 1-2 March 2021

The Board of Directors of the Canada Energy Regulator (CER) met on February 23-24 and March 1-2, 2021 virtually. This included meetings of the Governance and Corporate Performance Committees as well as the full Board.

The Governance Committee received an update on the Indigenous Advisory Committee (IAC), including the announcement of the Terms of Reference, and preliminary advice received on the CER’s approach to Crown consultation. The Committee discussed approaches to a Board Performance Framework and had the opportunity to meet with staff from the CER Indigenous Employee Circle.

The Corporate Performance Committee discussed third quarter results, the Corporate Performance Assessment Framework for 2021–22 and received an update on implementation of the CER Strategic Plan. The Committee received updates on a new Workplace Harassment and Violence Prevention Policy, and the CER’s financial status and forecast.

At the Regular Board Meeting, the Board exercised its governance responsibilities by providing strategic advice and direction on a number of key initiatives.  The Board started its meeting by receiving a briefing on the use of the CER’s Administrative Monetary Penalties. The Board discussed their work plan and approved continuing with existing Committees for next fiscal year 2021–22. The Board received an update from the Chairperson on her activities including her meetings with the IAC as well as recent media and speaking engagements. A CEO report was provided covering a broad range of subjects including updates on major projects, communications and engagement and Indigenous Advisory and Monitoring Committees. The Lead Commissioner provided an update on the Commission’s activities.

The Board discussed the planning for the Canada’s Energy Future 2021 report, work underway to examine the future of the post-pandemic workplace, and the CER’s approach to Alternative Dispute Resolution. The Board also continued its external engagement by meeting with representatives from the Canadian Energy Pipeline Association.

The Board will next hold meetings in May 2021.

16-20 November 2020

The Board of Directors of the Canada Energy Regulator (CER) met from November 16-20 virtually. These meetings included meetings of the Governance and Corporate Performance Committees as well as the Regular Board Meetings.

The Governance Committee received an update on the Indigenous Advisory Committee (IAC), including the next steps in co-developing Terms of Reference and an approach to prioritizing areas for advice. The Committee also considered advice received from the IAC on the Strategic Plan. The Committee discussed the CEO's Performance Agreement, Board Committee Structure, and a Board learning plan and competency matrix.

The Corporate Performance Committee examined the CER's mid-year performance review and financial update. It discussed the CER's internal evaluation of the Regulatory Framework Program, implementation of the CER's 2021-22 Strategic Plan, corporate risks, and a strategic human resources plan.

At the Regular Board Meeting, the Board exercised its governance responsibilities by providing strategic advice and direction on a number of key initiatives. The Board started its meeting by receiving a briefing on a recent tragic fatality on a Trans Mountain Expansion Project construction site. The Board received an update from the Chairperson on her activities including her meetings with the Indigenous Advisory Committee. A CEO report was provided, focused on oversight of health and safety during the pandemic and the significant amount of engagement the CEO has untaken since assuming her role in August 2020. The Lead Commissioner provided an update on the Commission's activities.

The Board was brief on the CER's role as an agent of the Crown and on Environment and Climate Change Canada's Strategic Assessment of Climate Change. The Board considered the forward-looking plan for the CER's Regulatory Framework, met with representatives from the Pembina Institute, and received a briefing from the Office of the Auditor General on the audit of the CER 2019–20 financials.

The Board will next hold meetings in February 2021.

17-25 August 2020

The Board of Directors of the Canada Energy Regulator (CER) met from August 17-25 virtually. These meetings included meetings of the Governance and Corporate Performance Committees as well as the Regular Board Meeting.

The Governance Committee received an update on establishment of the Indigenous Advisory Committee, was provided an educational item on the CER Filing Manual and discussed governance of the CER’s Regulatory Framework.

The Corporate Performance Committee received a financial update, examined the CER’s approach to internal audit and evaluations, was briefed on labour relations and official languages matters, and reporting to central agencies.

At the Regular Board Meeting, the Board exercised its governance responsibilities by providing strategic advice and direction on a number of key initiatives. The Board started its meeting by receiving an overview of remediation as the subject of the Safety Focus, which all Board meetings start with. The Board received an update on the recent CEO transition and a report from the Chairperson on her activities including her meetings with members of the Indigenous Advisory Committee. A CEO report was provided, focused on oversight of health and safety during the pandemic and the organization’s return to office plans. The Lead Commissioner provided an update on the Commission’s activities. The Board met with the CER’s Professional Leaders, was briefed on the abandonment funding and financial resources regime, and participated in Indigenous cultural competency training.

The Board held a two-day Strategic Planning session to prepare for the 2021–22 fiscal year, informed by internal CER input, consultation with Natural Resources Canada, and broad stakeholder feedback. The Board identified a new CER Mission and Vision that align with the Canadian Energy Regulator Act, and four Strategic Priorities. The Board endorsed the new 2021–22 Strategic Plan in principle, subject to consultation with the Indigenous Advisory Committee this Fall.

The Board will next hold meetings in November 2020.

25-28 May 2020

The Board of Directors of the Canada Energy Regular (CER) met from May 25-28 virtually. These meetings included inaugural meetings of the Governance Committee and the Corporate Performance Committee and the Regular Board Meeting.

The Corporate Performance Committee will ensure optimal performance of the organization; that risks are identified and managed appropriately; that the CER’s finances are managed appropriately; and human resource are managed strategically.

The Governance Committee will ensure the Board’s governance of the CER is well managed; the performance evaluation and succession planning of the Board of Directors and CEO receives appropriate strategic advice and direction from the Board; and that the Indigenous Advisory Committee, once in place, is operating as an effective part of the governance structure of the organization.

Terms of Reference for both Committees were approved and discussions occurred on the work plans for the remainder of the year while reviewing performance data from the year prior.

At the Regular Board Meeting, the Board exercised its governance responsibilities by providing strategic advice and direction on a number of key initiatives. The Board started its meeting with an overview of the compliance and enforcement tools available to the CER.

The Board received a report from the Chairperson on her recent activities including involvement in establishment of the Indigenous Advisory Committee. The CEO provided an update on significant activities of the CER, including the CER’s response to the pandemic and continued oversight of the Trans Mountain Expansion Project, recent regulatory matters, as well as internal financial and human resource matters. The Lead Commissioner provided an update on Commission activities.

The Board reviewed a draft of the CER’s Annual Report, and provided advice and direction on the CER’s strategic Areas of Focus. The Board was briefed on the CER’s compliance verification and audit plans and were provided an update on the CER’s response to the pandemic. There was an educational and onboarding item on tolls and tariffs regulation.

The Board will next hold meetings in June and August, 2020.

20-21 February 2020

The Board of Directors of the Canada Energy Regular (CER) held a Regular Board Meeting on February 20-21, 2020 in Calgary, Alberta and exercised its governance responsibilities by providing strategic advice and direction on a number of key initiatives. The Board started its meeting with an overview of the involvement of Indigenous Peoples in emergency management.

The Board formally established two Committees: a Governance Committee, and a Corporate Performance, Risk, Finance and HR Committee.

The Board received a report from the Chairperson on her recent engagement with stakeholders and Indigenous peoples. The CEO provided an update on significant activities of the CER, including continued oversight of the Trans Mountain Expansion Project, a recent Commission recommendation report on the NOVA Gas Transmission Ltd. 2021 Expansion Project, as well as internal financial and human resource matters. The Lead Commissioner provided an update on Commission activities.

The Board received briefings on details of the key changes under the Canadian Energy Regulator Act (CER Act), processes to adjudicate designated and non-designated projects, and consideration of greenhouse gas emissions and climate change in project reviews. The Board met with Mr. Nigel Bankes, Professor and Chair of Natural Resources Law at the University of Calgary, who facilitated a discussion of the policy context around the CER Act and opportunities for the CER to build public confidence in the Regulator.

There was a detailed strategic discussion on the implementation of the objectives of the CER Act through the CER’s Regulatory Framework. This was followed by strategic direction on the CER’s Energy Futures Report 2020. The Board also discussed progress towards establishment of an Indigenous Advisory Committee.

The Board’s next Regular Meeting will be held on 27-28 May 2020 in Vancouver, British Columbia.

25 November 2019

The Board of Directors of the Canada Energy Regular (CER) held a Regular Board Meeting on 25 November 2019 in Calgary, Alberta and exercised its governance responsibilities by approving a number of key documents. The Board started its meeting with an overview of the CER’s approach to compliance verification activities including the risk model employed.

The Board received a report from the Chairperson on her recent and planned stakeholder engagement. The Chairperson also highlighted a recent learning activity on Indigenous law and UNDRIP that was attended by the Chairperson, Vice-Chairperson, Commission and senior management.

The Lead Commissioner provided an update to the Board which included the procedural status of certain Commission matters and Commission onboarding activity. The CEO provided an update to the Board on significant activities of the CER, including the organization’s continued oversight of the Trans Mountain Expansion project, the integrated review of the Gazoduq Project, and the CER’s business and resource planning.

The Board approved the guidance document: Governance of the Canada Energy Regulator: Mandate, Roles and Responsibilities, the Board’s operating By-law #1, as well as a forward meeting schedule and certain regulations related to the implementation of the Canadian Energy Regulator Act. Other matters discussed by the Board included the CER’s quarterly performance results, departmental plan and the establishment of an Indigenous Advisory Committee.

The Board’s next Regular Meeting will be held on 20-21 February 2020 in Calgary, Alberta.

17 October 2019

The Board of Directors of the Canada Energy Regular (CER) held a Regular Board Meeting on 17 October 2019 in Calgary, Alberta. The Board started its meeting with an introduction to process safety. The Board will commence each meeting with a focus on safety and is interested in developing a strong understanding and leadership support for the CER’s safety culture.

Following the introduction, the Board received a report from the Chairperson on the status of Board business planning and the Chairperson’s planned stakeholder engagement. The Board discussed governance matters including the tripartite relationship and appropriate communications between the Board, Chief Executive Officer (CEO) and Commission.

The CEO provided an update to the Board on significant activities of the CER, including oversight of Trans Mountain Expansion Project construction, and the upcoming integrated impact assessment of the proposed Gazoduq Project by the Impact Assessment Agency and the CER. Other matters discussed by the Board included the importance of and approach to its engagement with Indigenous Peoples and stakeholders, significant initiatives within the CER’s Regulatory Framework, the CER’s upcoming Energy Futures 2019 report, and the CER’s approach to emergency management.

The Board’s next Regular Meeting will be held on 25 November 2019 in Calgary, Alberta.

24 September 2019 (Inaugural meeting of the Board)

The Board of Directors of the Canada Energy Regulator held its inaugural Regular Board Meeting on 24 September 2019. The Board was presented with, and provided feedback on, foundational governance documents including Bylaws, a Board Plan for the remainder of fiscal year 2019–20, and proposed guidance for Directors, Commissioners, the Chief Executive Officer and staff of the CER regarding their roles and responsibilities in supporting the effective delivery of the CER’s mandate. The Board received an update from the Lead Commissioner regarding significant activities of the Commission since coming-into-force of the Canadian Energy Regulator Act. The Board also received a report from the CEO and a number of briefings on significant activities of the CER. Finally, the Board was presented with, and provided feedback on, the CER’s 3-year strategy, including its Focus Areas of Reconciliation with Indigenous Peoples, People and Workforce, and Data Transformation. The Board expressed support for the three Focus Areas and will review the CER’s Departmental Plan at its November Regular Meeting.

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